Job Description

Job Description and Duties

Under the general supervision of the Accounting Administrator I (Supervisor), the Accounting Officer (Specialist) will be involved with the Financial Information System for California (FI$Cal). The Accounting Officer Specialist performs professional accounting duties of average difficulty and will analyze, audit, review, and process vouchers, as well as purchase orders in FI$Cal. The Accounting Officer Specialist works at a professional level to maintain various types of accounts payable records; processes the vouchers; makes various types of entries in FI$Cal and applies accounting rules and regulations to specific types of payments under general supervision of the Accounting Administrator I (supervisor).

This position requires extensive use and knowledge of automated accounting systems and fiscal accounting procedures. The incumbent must also be able to apply appropriate problem-solving skills to monitor and complete assignments in a timely manner. The Accounting Officer Specialist must also exhibit strong accounting skills to reconcile manual and automated accounting data using spreadsheet applications.

The accounting task are performed in accordance with Office of Fiscal guidelines, Governor’s Budget, Department of Finance rules and regulations, CalHR policies, California Prompt Payment Act, SAM, and Government Codes utilizing FI$Cal People Soft and MS Office Suite.

Eligibility for hire may be determined by your score on the Accounting Officer (Specialist) exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

PARF# 91-5-025 / JC-459748

You will find additional information about the job in the .

Working Conditions

Position located in Elk Grove, Sacramento County.

The OTS is a Hybrid workplace designed to support remote and office-centered telework arrangements. Our office is located right off I-5 for easy access and includes free parking. This position includes the option to telework except for some in office days.

The work environment is fast-paced, busy and requires considerable flexibility in managing time, priorities, and assignments. We are a small and energetic department that values individual and team contributions while maintaining a high-quality work-life balance. The incumbent will work in a hybrid telework environment.

The office is climate-controlled between 64 and 84 degrees under artificial lighting.

Must be able to adjust to changes in priorities, and complete task or projects with short notice. Must be able to concentrate to ensure minimal errors in preparation of financial data.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Special Requirements

Statement of Qualifications (SOQ) is required.  A (SOQ) must be submitted along with the Standard State Application (STD 678) addressing the questions below. Refer to the position description, de sirable qualifications, and duty statement to prepare your response.

Applications without the SOQ will not be considered for the position. When completing the SOQ, responses must be typed and no more than two pages using 12-point Century Gothic font.

1. Please describe your experience preparing and analyzing reports containing financial data.

2. Please describe your overall knowledge with the state accounting system and FI$Cal (POs, Vouchers, Queries, etc.,); and describe your experience with reviewing and processing accounts payables for various services contracts.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Please visit either of the following two websites for a list of evaluation agencies: or  .  Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of State and Federal accounting and budgeting practices

• Knowledge of governmental accounting, principles and practices, principles of business management, and uniform accounting systems, financial organization, and procedures of the state of California; policies, rules and regulations of the State Controller, State Treasurer, Department of Finance, and central control agencies as they relate to State agency financial management activities.

Possession of a valid California Class C driver's license is preferred as driving and occasional overnight travel for job-related duties is required. Must be able to work some nights and weekends.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Applications Instructions:

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Job Tags

Permanent employment, Full time, Remote job, Night shift, Weekend work,

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