- Welcome guests and clients in person and by phone; answer or direct inquiries professionally.
- Produce, format, and edit correspondence, reports, and legal documents; manage data entry and case preparation materials.
- Conserve attorneys time by handling correspondence, drafting documents, collecting, and analyzing information, and coordinating meetings and special functions.
- Maintain attorney calendars by scheduling conferences, depositions, court appearances, travel, and other events.
- Communicate on behalf of attorneys to obtain and relay information and manage delegated tasks.
- Document and input attorney billable time and reimbursable expenses; assist in preparing invoices.
- Maintain strict confidentiality of client and firm information.
- Develop and maintain organized filing and retrieval systems and meeting documentation.
- Coordinate and place food and beverage orders for client meetings, attorney luncheons, and firm events, ensuring accuracy and timeliness.
- Manage conference room scheduling and readiness for meetings and events.
- Be menu conscientious, considering budget, dietary restrictions, and presentation standards when planning or ordering food.
- Assist with event planning and execution, including internal celebrations, client receptions, training sessions, and firm-wide gatherings.
- Bachelors Degree required
- 2+ years of administrative or legal experience preferred
- Strong experience managing calendars, scheduling conferences, travel, and other events. Any Maintain attorney calendar management, depositions, court appearances related events considered a BIG PLUS)
- Ability to coordinate and place catering orders for client meetings, luncheons, and firm events
- Strong organizational and multitasking skills with keen attention to detail
- Excellent written and verbal communication abilities
- Professional demeanor with a strong client-service focus
- Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Reliable, resourceful, and able to handle confidential information appropriately
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