Job Description

Seeking LATAM-based candidates who are LATAM citizens. Only English CVs will be accepted.

Position : Chief of Staff

Working Schedule : 8a-5p CST

Salary Range : $2500 - $3000 / month(the final salary will be determined by the candidate's level of experience and at the discretion of the client)

Overview:

As a Chief of Staff, you will play a critical role in supporting senior leadership by managing daily operations, streamlining workflows, and ensuring efficient communication. Your expertise in organization, problem-solving, and discretion will be essential in driving the success of the executive team.

Job Responsibilities

Executive Support

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare and review correspondence, reports, and presentations with a high level of accuracy and professionalism.
• Handle sensitive information with confidentiality and discretion.
• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Anticipate executive needs and proactively address potential challenges.
  

Communication & Coordination

• Draft and edit emails, memos, and other communications on behalf of the executive.
• Facilitate effective communication between leadership, employees, and external partners.
• Attend key meetings, take detailed minutes, and track follow-up actions.
  

Project & Workflow Management

• Oversee special projects and initiatives, ensuring deadlines and objectives are met.
• Assist in strategic planning by gathering data, conducting research, and preparing reports.
• Act as a liaison between departments to drive efficiency and collaboration.
  

Travel & Event Planning

• Arrange complex domestic and international travel, including flights, accommodations, and itineraries.
  Organize corporate events, board meetings, and executive off-sites.

Qualifications:

• 4+ years of proven experience as a Senior Executive Assistant or Chief of Staff.
• Exceptional organizational and time-management skills
• Strong verbal and written communication abilities.
• High level of discretion and professionalism.
• Advanced proficiency in Microsoft Office Suite and collaboration tools (e.g., Slack, Zoom, Asana).
• Ability to work independently and adapt to a fast-paced environment.

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