Job Description

Job Title Executive Events and Protocol Specialist (Government Affairs Specialist 1)LocationLos Alamos, NM, USOrganization NameCEA-PRO/ProtocolMinimum Salary63200Maximum Salary99000

W hat You Will Do


Executive Events and Protocol (CEA-PRO) is the trusted source for LANL leadership and employees to host visitors and coordinate high-level meetings, visits, and events on behalf of the institution.


CEA-PRO is seeking an enthusiastic, self-motivated, detail-oriented, and customer-focused Executive Events and Protocol Specialist. The successful candidate will report to the CEA-PRO Team Leader and interface with customers internal and external to the Laboratory. The candidate would be responsible for developing agendas, creating information packets, scheduling presenters, conducting registration, and finding all needed resources for an event hosted by the executive Leadership Team at Los Alamos National Laboratory.


The candidate would be an effective, supportive, dependable, and customer-focused member of the CEA-PRO team. They will demonstrate the ability to cooperate and communicate, adapt to changing priorities and locations, take initiative to research and complete tasks, learn about the technical breadth of the Laboratory and apply it to visitor interests, and show a willingness to provide support whenever and wherever needed.


The candidate will demonstrate initiative, organization, time management, proactive problem-solving skills, and professional tact and discretion when handling sensitive matters and materials. The candidate will also effectively support and execute visits, meetings, and events by coordinating various tasks including, but not limited to: hotel room blocks, transportation, food and beverage orders, audiovisual needs, meeting room reservations, clearance transfers, safety and security briefings, etc.



W hat You Need



Minimum Job Requirements:



Event Planning


At least two years of experience with event organizing and planning (ex. executive meetings, high level customer engagements, foreign delegation meetings, community outreach, receptions, employee recognition and morale events including awards ceremonies and annual meetings).



Relevant Knowledge/Training


Prior exposure to at least one of the following: government, corporate, diplomatic, or military protocol and/or business etiquette, customer engagement or cultural training.



Software Skills


Must have working proficiency with the Microsoft Office suite of applications specifically Outlook, Teams, Excel, Word, and PowerPoint.



Reliability & Dedication


Demonstrated record of punctuality and willingness to go the extra mile for customers which may involve occasional travel and/or irregular hours.



Prioritization & Demeanor


You will need to have the demonstrated ability to work calmly and effectively while managing multiple simultaneous work assignments under the pressure of deadlines, frequent interruptions and changing priorities.



Education/Experience:


Position requires a minimum of 2 years related experience, or an equivalent combination of education and experience directly related to the occupation. Preference may be given for education or experience in hospitality management, business administration, public relations, or communications.



Desired Qualifications:



Laboratory Agenda


Knowledge and understanding of Laboratory organizational structure, culture, strategic goals, and commitments.



Industry Standards


Knowledge of one or more of the following: hospitality industry standards, marketing and communications, event/registration software, hotel/catering sales, business/government/military protocol, and/or business etiquette.



Agenda Development


Experience leading agenda development by understanding and working with technical hosts, matching visitor interests with appropriate Laboratory programs and topics, and identifying staff to present briefings/tours.



Note to Applicants:


For full consideration, applicants must submit a resume and a cover letter that addresses the job requirements/qualifications listed above. No applicant is expected to have all the desired qualifications, and anyone who meets the minimum requirements is encouraged to apply.



Essential Job Functions (can perform with or without reasonable accommodation):

• Color discrimination, peripheral vision, depth perception, binocular vision, reading vision, distance vision
• Ability to speak
• Ability to discriminate speech, ability to hear in a normal range (500 to 3000 htz)
• Sitting, standing, walking, climbing stairs
• Typing or keyboarding, fine motor control, gripping with the hands
• Lifting and Carrying 10-20 pounds

Work Environment:


Occasionally, working alone, working overtime or irregular schedule, working in high-security environment, use of safety glasses or eye protection, use of safety shoes or protective footgear



Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.



Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Where You Will Work


Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:


§ PPO or High Deductible medical insurance with the same large nationwide network


§ Dental and vision insurance


§ Free basic life and disability insurance


§ Paid childbirth and parental leave


§ Award-winning 401(k) (6% matching plus 3.5% annually)


§ Learning opportunities and tuition assistance


§ Flexible schedules and time off (PTO and holidays)


§ Onsite gyms and wellness programs


§ Extensive relocation packages (outside a 50 mile radius)

Additional Details



Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.



Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

• Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.



Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.



Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 2 and then option 3.

Job Tags

Holiday work, Relocation, Work alone, Flexible hours,

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