Job Description
ROLE
We are seeking an experienced Legal Receptionist to support the United States Attorney’s Office for the Southern District of Texas (USAO SDTX) in Laredo, TX. This position plays a key role in supporting litigation teams by ensuring the smooth operation of administrative and clerical functions in a secure federal environment. Your responsibilities will focus on managing front desk operations, maintaining case-related documentation, coordinating internal communications, and supporting day-to-day office activities essential to ongoing litigation efforts.
This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.
Apply today!
RESPONSIBILITIES
I. Reception - Provide receptionist and clerical support for litigation staff
- Receive and screen telephone calls and office visitors
- Notify staff of visitors and incoming calls
- Operate and maintain telephone switchboard equipment
- Interact professionally with staff, visitors, and other personnel
- Control access to the office and ensure only cleared individuals are admitted
- Enforce administrative rules and regulations governing facility access
- Monitor facility access using closed circuit television and cameras
II. Clerical Support - Draft and format documents using word processing software based on a variety of input sources
- Operate word processing software and manage filing systems in daily tasks
- Screen and distribute incoming mail and packages
- Respond to inquiries via phone, email, letter, and fax
- Work under the supervision of the Office Manager
- Apply sound judgment in performing daily responsibilities
- Take initiative in planning and completing assigned tasks
III. Case Management - Open and close case files in Caseview and assemble new case documentation
- File appeal records with corresponding criminal files
- Assist with litigation support tasks in coordination with AUSAs and Legal Assistants
- Track and communicate changes to court dockets and calendars
IV. Logistics & Inventory - Monitor and track use of government vehicles, keys, fuel cards, and mileage logs
- Assist with inventory management and excess property submission
- Conduct annual inventory of civil and criminal case files
- Coordinate travel for case witnesses and litigation staff
REQUIRED KNOWLEDGE & SKILLS - Demonstrated proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook
- Ability to operate a computer to produce documents, create spreadsheets, and manage databases
- Familiarity with procedures for controlling physical access to secure facilities
- Strong written and verbal communication skills for professional correspondence and inquiry response
- Attention to detail and organizational skills for document handling and case file management
- Ability to maintain confidentiality and handle sensitive information appropriately
REQUIRED EXPERIENCE - Experience managing front desk/reception operations in a professional or legal environment
PREFERRED EXPERIENCE - Experience supporting legal or litigation-based office operations
EDUCATION - High school diploma or equivalent required
- Undergraduate degree preferred
LOCATION
TELEWORK - Not eligible for telework
CLEARANCE - U.S. citizenship is required as it supports the U.S. federal government
CLIENT - U.S. Department of Justice
TRAVEL
WORK HOURS - 40 hours
- 8 hours a day
- 5 days a week
EMPLOYMENT CLASSIFICATION - Employment Classification Eligibility — Nonexempt
RELOCATION - Not eligible for relocation benefits
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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
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Job Tags
Full time, Local area, Relocation, Relocation package,