Job Description

Job Description and Duties

Under the supervision of the Deputy Director, Licensing Division (CEA A) the Office Technician (OT) will perform various functions to support the Commission’s Licensing Meetings and a full range of administrative duties to support the Licensing Division.

You will find additional information about the job in the .

Working Conditions

This position is currently a hybrid telework position in accordance with the Commission'sTelework policy. Headquarters is located in Sacramento. The successful candidate must reside in California upon appointment.

FINGERPRINTING:

Applicants will be fingerprinted for the purpose of obtaining criminal records check.

Special Requirements

STATEMENT OF QUALIFICATIONS (SOQ) IS REQUIRED. To be considered for this position, you must submit an SOQ. An SOQ is a narrative discussion of how an applicant’s education, training, experience, and skills meet the criteria below and qualify them for the position.

INSTRUCTIONS:

When completing the SOQ, applicants must follow these guidelines:

• Applicants first and last name and Job Controll number must be included in the top right corner of each page;

• Responses must be typed in Arial 12-point font, and no more than two (2) pages in length;

• Restate and number each question below before providing your response; and,

• Answer each numbered question below separately. Be specific with your responses and provide work examples.

You must address the following questions in your SOQ (make sure to restate each question before providing your response):

1. Describe how your experience, training, and/or education will make you successful in this position.

2. Describe your experience working in a fast-paced environment tasked with multiple, time-sensitive projects.

3. Describe your experience providing administrative support in a professional setting.

The SOQ will be evaluated based on the quality of examples provided with each question. Applications without a SOQ or incomplete SOQ’s will be eliminated.

Resumes/Cover Letters do not take the place of the SOQ.

Failure to meet any of the filing instructions is cause for disqualification.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrated ability to perform efficiently and effectively under tight deadlines in a fast-paced environment.

• Demonstrated ability to handle high-pressure situations and exercise good judgement in the process.

• Demonstrated ability to communicate professionally with all levels of personnel.

• Demonstrated ability to use communications-related technologies such as personal computer, computer applications such as Microsoft Office and Excel, telecommunications equipment, internet, voice mail, etc.

• Demonstrated ability to effectively handle the use of highly confidential/sensitive information and data to perform a variety of the most difficult duties.

• Demonstrated ability to manage multiple priorities/assignments

Special and Personal Characteristics

• Exhibit a high degree of initiative.

• Exhibit a high degree of independence and originality in performing assigned tasks.

• Exhibit a high degree of good judgement and professional tact.

• Exhibit a high degree of professionalism in a business environment.

• Exhibit a high degree of versatility working in a fast-paced business environment.

Benefits

The State of California offers many benefits to its employees. These include health,vision,and dental benefits; retirement plans (CalPERS); savings plans (401K and 457b);leave benefits; insurance (such as group legal insurance and group long-term disabilityinsurance); and employee assistance program. Benefits may be based on the jobclassification, bargaining unit, tenure, time base, and length of appointment.

Benefit information can be found on the CalHR website and the CalPERS website.

REQUIRED APPLICATION PACKAGE DOCUMENTS/INFORMATION

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Electronic Submission of Applications preferred. Application Packages may be submitted electronically through your CalCareer Account by 11:59 p.m. on or before the final filing date. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing. Please only submit ONE application. If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and ALL required application documents to the mailing address provided in the “Application Instructions’ section.

Your standard State Application Form STD 678 must clearly indicate the basis of your eligibility in line item number 12 (explanation) of the STD 678. Appointment is subject to SROA and State surplus policies. Surplus candidates must submit copy of surplus status letter. Applicants MUST include “Office Technician” in the “Job Titles for Which You Are Applying” box on the Standard State Application (Form STD 678). Applicants MUST indicate the basis of your eligibility (cert, lateral transfer, reinstatement, etc.) in the “Explanations” section located on the State Examination/Employment Application STD Form 678.

Applicants who wish to laterally transfer from another state classification must provide proof that they meet the minimum qualifications for this classification.

All Experience and Education relating to the minimum qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application. PLEASE NOTE: Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the application may be forwarded to the State Personnel Board for review and the applicant’s name may be removed from the eligibility list.

If you are basing your eligibility on education, provide your transcripts. Applicants with foreign degrees must provide an official foreign transcript evaluation that indicates coursework is equivalent to a degree from an accredited U.S. College or University. Transcripts and evaluations may be unofficial; official transcripts will be required upon appointment. Please redact birthdates and social security numbers.

Remove and do not submit the “Equal Employment Opportunity” questionnaire with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.

Using the online application system as specified in this announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel deliver or courier service, or in person, as set forth in this announcement.

A completed application package must include the following:

• "To" and "From" dates (Month/Day/Year) and total hours worked per week for all employment history listed on the STD. 678.

• Name, address, and phone numbers of current and former employers and supervisors.

• State employees must list the specific departments for which they worked and indicate the specific civil service classification held (not working titles).

Failure to provide the information listed above may disqualify you from consideration for this recruitment.

Resumes/Cover Letters do not take the place of the SOQ.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  (SOQ) is REQUIRED and must be submitted with your Employment Application(STD.678). Application packages received without an appropriate SOQ based on the instructions above in the “Special Requirements” section will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the SOQ.

Job Tags

Permanent employment, Full time, Work at office, Remote work,

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